Running logistics, delivery, or eCommerce operations means keeping track of who ordered what, where it’s going, and when it’s getting there. One mistake in a dispatch order can lead to late deliveries, unhappy customers, or worse, lost orders.
Manually creating dispatch order slips is time-consuming and error-prone. But with ActiveMerge, you can easily turn your daily shipment sheets into personalized dispatch orders automatically, without hours of copying and pasting.
Why Are Dispatch Order Slips Important?
Dispatch order slips are essential for any business that ships out goods. They tell your team everything they need to know: what’s being shipped, where it’s going, who ordered it, and when it needs to leave. Without these slips, things can get messy, fast.
They help:
- Keep deliveries organized
- Prevent shipping mistakes
- Make tracking easier
- Communicate clearly with drivers and warehouse teams
If you’re handling many orders daily, automating dispatch slips can save you serious time—and stress.
Step 1: Set Up Your Daily Shipment Sheet
Your daily shipment sheet should be in Google Sheets or Excel format. It must include columns like:
- Customer Name
- Address
- Order ID
- Delivery Date
- Items
- Quantity
Make sure the data is clean, no missing info, no odd formats.
Step 2: Create a Dispatch Order Template
Open Microsoft Word and make a simple dispatch order format. You can include things like:
- Company Details
- “To” section (Customer Name & Address)
- Order ID
- List of Items & Quantities
- Special Notes or Delivery Instructions
Use merge tags like {Customer Name}, {Address}, and {Items} as placeholders. These will be replaced with real data during the merge.
Step 3: Sign In to ActiveMerge
Go to app.activemerge.com and log in. If you’re new, signing up only takes a minute. Once you’re in, head to your dashboard and click “Start New Job” to begin.
Step 4: Upload Your Data
Choose the spreadsheet you prepared earlier and upload it straight from your device.
ActiveMerge will match your spreadsheet data with your template tags.
If you’re using Google Spreadsheets, remember to download the file as a Microsoft Excel (.xlsx) format since Activemerge only supports this format.
Step 5: Upload Your Template
Upload your Dispatch Order Slip template. ActiveMerge will detect your merge tags automatically.
You’ll see a preview of the template, and the tags will be listed. Make sure they match your spreadsheet column names.
Step 6: Click “Preview First Document”
Click the “Preview First Document” button, and ActiveMerge will handle the rest. It pulls data from each row of your spreadsheet and fills out a separate review form for each one.
Sample Result:
Get the Free Dispatch Order Slip Template
Get a copy of the Free Dispatch Order Slip template. You can download the Google Docs template in Microsoft Word (.docx) format, as ActiveMerge only supports Word documents.
Final Thoughts
If you’re still building dispatch orders one by one, you’re spending too much time on something that can be done in minutes. ActiveMerge lets you focus more on growing your business and less on paperwork. Once you set it up, you’ll wonder how you ever managed without it.
Frequently Asked Questions
Can ActiveMerge generate dispatch slips in bulk?
Yes, that’s what it’s built for. You can generate several slips from your sheet in one go.
Can I customize the dispatch order layout?
Yes. You can fully design your dispatch order in Word or Google Docs and use merge tags for any field.
What other documents can ActiveMerge automate?
Besides dispatch slips, you can create invoices, certificates, packing lists, and just about any type of personalized document.
